Cost + feature fit calculator
Project Management Software Cost Calculator
Compare the estimated cost and feature fit of Asana, Trello, ClickUp, Basecamp, monday.com, and doBoard based on your team size and requirements.
- Official public pricing
- No signup required
- Data checked August 31, 2026
Comparison results
How this estimate is calculated
- The calculator selects the lowest public plan that best fits the chosen capacity and features.
- Full or capacity matches are ranked by effective monthly cost. Partial matches include limited or beta functionality.
- Asana and monday.com seat bundles are rounded up automatically. doBoard annual pricing shows its first-purchase 15-month access period separately from renewal.
- Known add-ons included in a result are itemized. Taxes, custom enterprise contracts, extra AI usage credits, and guest charges not captured by team size are excluded.
- Official sources: Asana, Trello, ClickUp, Basecamp, monday.com, and doBoard.
How the Project Management Software Cost Calculator Works
Advertised starting prices do not always show what a team will actually pay. The lowest plan may limit users, projects, storage, views, permissions, reporting, time tracking, or other important features.
1. Enter your team requirements
Add the number of team members, required file storage, active projects, and preferred billing period.
2. Choose products and features
Select the project management systems you want to compare and the features your team needs.
3. Review the lowest suitable plans
The calculator identifies the lowest public plan that fits your requirements and explains partial matches.
4. Compare the real billing amount
See the effective monthly price together with annual prepayments, seat bundles, and known add-ons.
What Can Change the Cost of Project Management Software?
Paid users and seat bundles
Some systems charge for every paid user. Minimum seat counts and fixed seat bundles can make the real total higher than the advertised per-user price.
Required features
Time tracking, workload, permissions, reporting, portfolio tools, and AI features may require a higher plan or paid add-on.
Storage and active projects
Storage and project limits can determine the required plan even when the product does not charge for every user.
Monthly and annual billing
Annual subscriptions often lower the effective monthly price but require an upfront payment. Monthly billing reduces the initial commitment.
What the Estimate Includes
- Publicly listed prices in US dollars
- Monthly and annual billing options
- Minimum seats and seat bundles
- User, project, and storage limits
- The minimum plan required for selected features
- Publicly priced add-ons required for those features
- Limited, beta, or unavailable functionality
- Actual billing amount and effective monthly cost
Project Management Products Compared
The calculator compares six products with different pricing models and feature structures.
Asana
Structured work management with project, portfolio, workload, reporting, and automation features across several plan levels.
Trello
Visual project management centered around boards and cards, with additional views and controls on higher plans.
ClickUp
A customizable workspace combining tasks, views, time tracking, dashboards, workload tools, and optional AI features.
Basecamp
Project collaboration that combines tasks, schedules, files, discussions, and client communication in account-level plans.
monday.com
A customizable work platform with boards, views, dashboards, automations, time tracking, and packaged seat pricing.
doBoard
Project management with unlimited users, projects, and tasks. Every currently available feature is included, and pricing depends on storage.
About the Data
Pricing and feature availability are checked against official product pricing pages and documentation. Product pricing and plan limits can change, so confirm final terms with the vendor before purchasing.
Frequently Asked Questions
How much does project management software cost?
The total depends on paid users, billing period, required plan, storage, active projects, paid add-ons, and seat minimums. Some products offer free plans, while paid plans may charge per user or per account.
Why is the calculated price higher than the advertised starting price?
The advertised price may apply to a smaller team, annual billing, or a plan that does not include the features you selected. Minimum seat packages and paid add-ons can also increase the final cost.
Does the calculator include free plans?
Yes. A free plan can be selected when it supports the entered team size, storage, project count, and required features. Features available only through a temporary trial are not treated as included.
Is annual billing always cheaper?
Annual billing often has a lower effective monthly cost, but it usually requires an upfront payment. Monthly billing offers more flexibility while a team is evaluating a product.
Are setup and migration costs included?
No. The calculator estimates software subscription costs. Migration, setup, training, custom integrations, administration, and implementation services are not included.
How current are the prices?
Each calculation uses the latest recorded review of official pricing and product documentation. The page displays the date when the data was last checked.
Who created this calculator?
The calculator was created by doBoard. doBoard is included as one of the compared products and is evaluated using the same published methodology.
Looking for Pricing That Does Not Grow With Every New Teammate?
doBoard includes unlimited users, projects, tasks, and every currently available feature on every plan. Pricing is based on storage and starts at $5 per month.
Try doBoard free for 7 days No credit card required. Setup takes about two minutes.